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Office Administrator/Administrative Assistant

Washington, DC
Competitive Innovations, LLC is seeking an Office Administrator/Administrative Assistant to support the Office of the Assistant Secretary, Bureau of Democracy, Human Rights, and Labor (DRL/FO).  The position works directly with the DRL Front Office (FO), U.S. Department of State (DoS) to provide a wide range of administrative support activities that advance U.S. foreign policy goals pertaining to human rights and democracy around the world.  
 
Responsibilities include:
 
  • Monitor and review all incoming and outgoing correspondence/action and determining the proper action to be taken, with consultation only as necessary; forward assignments to appropriate staff members.
  • Proofread and edit completed work to ensure that the proper clearances and coordination have been obtained and completed assignments meet objectives.
  • Maintain DRL/FO calendars and schedule meetings, both internally and externally, and speaking engagements.
  • Ensure time and attendance on TATEL is accurate for direct reports and other FO staff as needed.
  • Serve as the Travel Arranger for the DRL/FO individuals as necessary, including preparing travel authorizations, obtaining visas and making reservations; working with the OES-DRL/EX Travel Team in closing out travel vouchers; and uploading receipts.
  • Assist in data entry for annual performance evaluations of staff via ePerformance software system.
  • Facilitate procurement of office supplies.
  • Keep office phone lists, safe combination information, and other internal information up to date and distributed on an as-needed basis. 
  • Provide courteous and responsive service to visitors and callers, including by answering the phone and buzzing visitors into the suite, and escorting visitors for the DRL/FO and others as appropriate within the building.
  • Run errands related to State Department business as necessary.  Photocopy and fax documents.
  • Make repair, cleaning, and physical maintenance requests as necessary.
  • Assist in developing and maintaining the Bureau SharePoint website.
 
Basic Qualifications:
 
  • Secret level security clearance (required)
  • Bachelor’s degree preferred, or 4 years of experience, or Associates degree and two years of experience
  • Demonstrated administrative support experience in an office environment
  • Experience scheduling, planning, and organizing both internal and external meetings; calendar management; and travel arrangements/processing
  • Excellent written and verbal communication skills; with strong proof-reading/editing skills
  • Ability to prioritize tasks and work independently
  • Proficiency with Microsoft Office and SharePoint
Competitive Innovations (CI) is a technology partner and trusted advisor to government and industry customers with critical demand for information technology, program management, cyber security, mission support, and secure high integrity web-based solutions. Founded in July 1999, CI’s dedicated professional team is committed to excellence, persistence, and agility in solving complex challenges and delivering innovative solutions.  CI is a SBA HUBZone certified small business concern, Microsoft Gold Certified Partner/CSP, Kentico Gold Partner, U.S. General Services Administration (GSA) Federal Supply Schedule Multiple Award Schedule (MAS) prime and Navy SeaPort-NxG prime contractor.  All qualified applicants receive consideration for employment without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, disability or military/veteran status.
https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf

 

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